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INTERMEDIATE CORPORATE PARALEGAL
Primary purpose:
Preparation of corporate documents for on-going corporate governance purposes or in connection with corporate transactions. Excellent organizational skills and attention to detail required, as well as the ability to draft corporate legal documents, resolutions and minutes as required. Must be a self starter with desire to handle increasing amounts of responsibility, and must enjoy team-work in a fast-paced environment. This is a billable position and must be able to accurately record and bill time.
Duties & Responsibilites
Examples of the typical duties and deliverables the incumbent is expected to perform include the following: (NOTE: this list is not all inclusive)
Paralegal Duties
- Assist in creation of corporations, partnerships, limited partnerships and other entities
- Organize and help maintain corporate minute books, including preparation of resolutions and filings with corporate registry
- Prepare corporate documents as required for share transactions, continuances, revivals, amalgamations, arrangements, amendments, etc.
- Online filings with Industry Canada
- CORES Level I, II and III filings
Other Duties
- Review and assist in preparation of client correspondence
- Assist in preparation of client accounts
- Deal directly with lawyers and clients as needed
- Overall maintenance of client files as designated
Accountability
Reports to - Supervisor, Corporate Services
Qualifications
- Diploma from a recognized institution
- Mnimum 5 years related experience
- A self-starter with energy and tenacity
- Excellent multi-tasking skills
- Attention to detail
- Proficiency in Microsoft Office tools
- Demonstrated diplomacy and tact in difficult situations; ability to maintain strict confidentiality
- CORES Level III
- Thorough knowledge of the Business Corporations Act (Alberta)
- Thorough knowledge of the Canada Business Corporations Act
- ALF experience is an asset
LEGAL ASSISTANT - FLOATER, FULL-TIME
The selected candidate will float to various departments within the firm and assist by covering for staff with planned vacations and sick leave.
Duties
- Type correspondence and legal documents from dictation, handwritten or shorthand notes.
- Maintain files, including daily filing, file organization, opening files, closing files, etc.
- Handle telephone and mail correspondence, both incoming and outgoing.
- Administration duties, including time entry and bill preparation.
- Other duties as required.
Skills/Qualifications
- Completion of a recognized legal assistant program.
- Previous experience in corporate or litigation matters.
- Professional, interpersonal and communication skills (both written and verbal).
- Strong computer skills.
- Strong organizational skills.
- Highly motivated and personable.
- Able to work both independently and in a team atmosphere.
COLLECTIONS SUPERVISOR
Primary Purpose:
Responsible for professional, timely and effective collections of accounts receivable through direct client contact and billing lawyer relationship management. administration of collections processes for accounts receivable as well as follow up and monitoring of work-in-progress billing, through to collection. Administration of client credit limits and related collection activities
Duties & Responsibilities
Examples of the typical duties and deliverables the incumbent is expected to perform include the following:
(NOTE: this list is not all inclusive)
responsible for direct client communication to facilitate effective and professional collection of firm accounts receivable
liaison with billing lawyers on management of WIP and AR investment
generation, review and management of Client Statements of Accounts on a timely basis
liaison with firm leadership on problem areas
training/support of international office collection personnel and efforts
work cooperatively with Collections Agency or firm Collections Paralegal to pursue payment of debt, where appropriate.
maintenance of activity logs and generation of collection reports using ARCs collection module, Excel, etc.
administration of client credit limits
liaison with Accounts Receivable function in Accounting
participate in regular Collections and Accounting Department meetings
administer internal demand letter issuance and follow up
other related duties as required
Accountability
Reports to Collections Supervisor
Qualifications
2 years of collection experience, preferably in a similar business environment
highly developed and professional verbal and written communication skills
strong attention to detail
persistent and methodical in approach
ability to foster good working relationships with Billing Lawyers
effective negotiation skills
minimum 3 years of related experience
familiarity and intermediate level expertise with business-related software (Excel, Outlook, Word, etc.)
some basic accounting skills preferable, but not necessary
strong work ethic
ability to work well in team environment
language proficiency in Spanish and/or Russian would be helpful, but not necessary
LEGAL ASSISTANTS - CALGARY OFFICE - VARIOUS PRACTICE AREAS
Our Legal Assistants play a key role in what makes Macleod Dixon such a great place to work. If you are organized, highly motivated and personable, and looking for a supportive team environment in which to work, we have opportunities in the areas of Corporate Commercial, Real Estate, Litigation, Banking, Business Law, and Securities. If you are looking for a broad cross section of experience, or just wanting to explore new areas, we also have positions available on our Float resource team. Completion of a recognized legal assistant program and proficiency with computers, combined with strong attention to detail, are required.